Payroll & Accounting Analyst

Position Summary

Under the direction of the Controller, the Payroll & Accounting Analyst will support various aspects of finance and accounting for the company. This position will be responsible for all payroll related tasks including processing payroll and support aspects of the financial cycle associated with accounts receivable and payable.  They will work closely with managers, assisting in various audits, and monitoring various metrics of the business to aide in daily operational decisions.

Job Functions

     Payroll Functions:

• Analyzes and inputs all payroll related data.
• Uses HRIS system to produce accurate and timely multi-state payroll.
• Ensures compliance with all applicable states and federal wage and hour laws.
• Manages all wage garnishments, EDD notices & notify employees.
• Liaison between employees and supervisors, including timecard review and contacting correct team member when errors are found.
• Input new employees into payroll & time keeping system
• Prepares weekly, monthly, quarterly and year-end reports as requested by Controller, CFO and/or management.
• Performs various journal entries, account reconciliations, and provides general ledger support.
• Maintains current knowledge of applicable state and federal wage and hour laws.
• Stays current on payroll systems to achieve alignment with HR benefits and other related areas to ensure effective accounting support.
• Facilitates management and employee understanding of payroll procedures.

     Accounting Functions:

• Works with team in performing daily finance operations and the month-end closing process to ensure timely and accurate information.
• Assists with preparing month end journal entries and accruals.
• Assists with month end and year end reporting
• Prepares bank reconciliations.
• Ensures compliance with accounting policies, procedures and controls.
• Responsible for establishing and maintaining effective communication and coordination with management.

     Accounts Payable responsibilities:

• Creates new vendors in both systems (Advantage & Strata)
• Requests W-9’s & update/maintain vendor Info and files
• Responsible for Credit Card and Petty Cash Reconciliations
• Process invoices, expense reports and resolve discrepancies
• Prepare Check Run/ACH Batches

     Accounts Receivable responsibilities:

• Create new Clients in both systems (Advantage & Strata) & maintain/update info
• Create Media Orders in Advantage for Media Billing
• Client Invoicing/Billing
• Manage Cash Receipts & Misc Deposits
• Create new internal Job #’s for all Clients and maintain the Job # request form in Smartsheet
• Employee may perform other related duties to meet the ongoing needs of the company as requested by the Finance Department.

Position Qualifications

     Education:

• BS degree in Accounting or Finance

     Certifications:

• CPA designation an asset

     Experience:

• Requires 5+ years relevant experience
• Experience in agency or project based work an asset

Skills

• Proven analytical skills and attention to detail
• Strong written and oral communication skills
• Ability to manage multiple projects simultaneously
• Highly detail-oriented, organized and attention to detail
• Proven ability to work both independently and collaboratively with different levels of employees
• Superior analytical and problem-solving skills
• Ability to adjust quickly to a changing environment

Upon employment, all employees are required to fully comply with Schiefer Media, Inc. rules and regulations for the safe and efficient operation of the company facilities. Employees who violate the rules and regulations will be subject tom disciplinary action, up to and including termination of employment.

 I HAVE READ AND UNDERSTAND THE POSITION DESCRIPTION INFORMATION AND HEREBY STATE THAT I CAN PERFORM THE ESSENTIAL FUNCTIONS OF THE JOB WITH OR WITHOUT REASONABLE ACCOMMODATION.